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AC |
Additional Cost model with 20% fixed overhead rate |
ACC |
Associate Candidate Countries |
Access rights |
Means licences and user rights to knowledge or pre-existing know-how |
Allowable costs |
See Eligible Costs |
Associated State |
Means a State which is party to an international agreement with the Community, under the terms or on the basis of which it makes a financial contribution to all or part of the Sixth Framework Program. In exchange its institutions participate and get funding on similar conditions as organisations from Member States. |
Audit certificates |
Audit certificate are used to enable the Commission to ensure that the costs charged to a European Community funded research project meet the conditions for financial support. In most contracts, contractors shall provide audit certificates prepared and certified by an external auditor (for public bodies by a competent public officer) at least once during the life of the project. (in Integrated Projects and Networks of Excellence each contractor must provide one per year). The audit certificate shall certify that the costs:
· are incurred during the duration of the project,
· are recorded in the accounts of the contractor,
· are determined in accordance with the usual accounting principles of the contractors,
· meet the other main contractual requirements regarding eligibility of costs (except for necessity). |
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Budget |
Budget means a financial plan estimating all the resources and expenditure needed to carry out a research activity. |
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Call for Proposals |
As published in the Official Journal. Opens parts of the Workprogram for proposals, indicating what types of actions (RTD projects, Accompanying measures etc.) are required. A provisional timetable for such Calls is included in the Workprogram |
Candidate Countries |
Those NAS countries that are in process of becoming members of the EU |
Change of control |
Means any change in the control exercised over a contractor |
Collective Responsibility |
This is a mechanism applied in FP6 contracts by which a contractor may be held liable, technically and/or financially, fully or partially, for the action of another contractor. It is a consequence of the principle of autonomy of the consortium, which can decide about the allocation of the grant and the tasks. It is applied as a last resort in the case of a breach of the contract by one or more participants. Financial liability of a participant is limited in proportion to the participants share of costs in the project, up to the total payment it is entitled to receive.
International organisations, public bodies or entities guaranteed by MS/AS are solely responsible for their own debts. |
Commissioner |
This is a member of the Commission. They are appointed by the member countries and are similar to Government Ministers in that they head different Directorate Generals. |
Community financial contribution |
For indirect actions in FP6, in general the European Union contributes only a certain percentage of the total costs of a project. Participants have to mobilise their own resources accordingly. The percentage of the financial contribution depends on the type of activities to be carried out in the instruments and can be in the form of:
- a grant to the budget, as a contribution to the cost incurred, with specified maximum rates of support for the different types of activity within the project;
- a grant for integration, as a fixed amount to support the joint programme of activities of a Network of Excellence;
- a lump sum for certain specific support actions, scholarships and prizes. |
Concertation |
Euro English – i.e. French - the process by which representatives of various projects in a similar technical area meet together to discuss results and common problems. |
Consortium |
Means all the contractors participating in the project covered by this contract. |
Consortium Agreement |
Means an agreement that contractors conclude amongst themselves for the implementation of this contract. Such an agreement shall not affect the contractors’ obligations to the Communityand to one another arising from this contract |
Contract |
A grant agreement between the Community and the participants concerning the performance of an indirect action establishing rights and obligations between the Community and the participants on the one hand, and between the participants in that indirect action on the other |
Contractor |
A project participant who has a wide-ranging role in the project throughout its lifetime.
Means a signatory to the contract (and the JRC when it participates in the contract via an administrative agreement), other than the Community |
Contract Preparation Forms (CPF) |
For successful proposals, the Commission will enter into negotiations to prepare a contract. The necessary administrative information from the consortium is collected in a set of forms, called Contract Preparation Forms (CPFs). For preparing these forms, coordinators have to use a software called CPF editor (to be downloaded at http://www.cordis.lu/fp6/find-doc.htm#cpf) . The electronic templates for the CPFs, pre-filled with data from the proposal, will be sent to the coordinator together with the letter opening the contract negotiation.The CPFs cover only the administrative data of the contract. In addition to the administrative CPFs, coordinators have to provide a description of the work, the final version of which will be an annex to the contract. |
Consortium agreement |
An agreement that participants in an indirect action conclude amongst themselves for its implementation. Such an agreement shall not affect participants' obligations to the Community and to one another arising out of this Regulation or the contract |
Coordinator
(Coordinating contractor) |
Lead contractor in a Community action, delegated by the consortium for the role of co-ordination with the Commission. Means the contractor identified in this contract who, in addition to its obligations as a contractor, is obliged to carry out the specific coordination tasks provided for in the contract on behalf of the consortium |
CORDIS |
This is an externally funded activity that maintains the central R & D database on behalf of the Framework Program. |
Cost Models |
For the reporting of costs in FP6 contracts, participants have to use one of the three following models:
· Full Cost (FC)
· Full Cost with indirect flat rate cost (FCF)
· Additional Cost with indirect flat rate cost (AC)
Access to a particular cost model depends on the type of organisation and how it is able to account for indirect costs. The full cost model is the standard model applicable in all circumstances, but it requires the contractor to be able to calculate its real overheads associated with the project. |
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Deadline |
For the majority of calls, proposals have to be submitted by a fixed deadline (date and time). Deadlines are absolutely firm and enforced to the minute by the Commission. No exceptions are made for extenuating circumstances (failure of courier services to deliver on time, strikes, bad weather, late aeroplanes, trains, crashing computers etc.). Do not take a chance - proofread your proposal carefully and send it in early and to the exact address specified in the call. |
Demonstration Project |
Projects designed to prove the viability of new technologies offering potential economic advantage but which cannot be commercialised directly. Has a special meaning in that it impacts the funding level. |
Director(ate) General (DG) |
Directorate General (DG) is an administrative unit of the Commission. Currently the Commission is divided into about 30 DGs (and comparable services). Five of them are involved in the management of FP6: DG Research (RTD), DG Information Society (INFSO), DG Transport and Energy (TREN), DG Enterprise (ENTR), DG Fisheries (FISH). The Director General is thetop civil servant in charge of an individual Directorate General |
Dissemination |
This is the active and/or passive distribution of information about a project - it is mandatory to different extents in every project. Can also be seen as a surreptitious way of marketing. The disclosure of knowledge by any appropriate means other than publication resulting from the formalities for protecting knowledge |
Dissemination plan |
A plan of how to carry out the above |
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EC |
European Commission |
EIB |
European Investment Bank |
Eligible costs |
Costs that are reimbursable in full or in part by the Commission, under the terms of the Contract that is the basis for the project. |
ERA NET |
The ERA-NET scheme will be the principal means for the Sixth Framework Programme to support the co-operation and co-ordination of research activities carried out at national or regional level. The scheme will be financed as a part of the specific programme "Integrating and strengthening the European Research Area". |
ESF |
European Science Foundation |
ESO |
European Southern Laboratory |
ESR |
Evaluation Summary Report – the formal reply provided by the Commission to a proposer giving the result of the evaluation |
Ethical review |
An ethical review will be implemented systematically by the Commission for proposals dealing with ethically sensitive issues. In specific cases, further ethical reviews may take place during the implementation of a project. Participants in FP6 projects must conform to current legislation and regulations in the countries where the research will be carried out. They must seek the approval of the relevant ethics committees prior to the start of the RTD activities, if there are ethical issues involved |
EU |
European Union |
EUREKA |
A Europe-wide Network for Industrial R&D |
European Economic Area (EEA)
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This now consists of Iceland, Liechtenstein and Norway and has a special relationship with the EU. |
Euro Info Centres |
Act as an interface between European institutions and the local level (http://europa.eu.int/comm/enterprise/networks/eic/eic.html). Euro Info Centres are close to the enterprises in order to help them gain easier access to the opportunities presented by Europe and to prepare them for crucial milestones, such as the Euro, electronic commerce, enlargement etc. The EICs cover some 300 contact points in 265 towns and across 37 countries within Europe providing information, advice and assistance to SMEs. |
European Economic Interest Group (EEIG) |
European Economic Interest Group (EEIG) created by Council Regulation 2137/85 of 25 July 1985 (Official Journal No L 199 of 31 July 1985) is a legal instrument allowing companies to cooperate with partners based in other Community countries for the realization of a specific project in a loose, flexible form of association and on an equal legal footing while maintaining their economic and legal independence. |
European Research Advisory Board |
European Research Advisory Board (EURAB) is a high-level, independent, advisory committee created by the Commission to provide advice on the design and implementation of EU research policy. EURAB is made up of 45 top experts from EU countries and beyond. Its members are nominated in a personal capacity and come from a wide range of academic and industrial backgrounds, as well as representing other societal interests. |
European Research Area(ERA) |
New politically correct catch phrase to denote the synergistic cohesion of the various R&D programs both national and multinational within the EU. |
European Technology Platform (ETP) |
This is a new Euro buzz word introduced late 2003, as part of the planning for FP7. Initially it was a set of meetings per important technology sector at which the major European actors could be mobilised to identify strategies and future directions. It was initially seen to be an open initiative with no funding. However, the pilots that have been set up are essentially closed and will seek funding in FP7 perhaps using Article 171. |
Evaluation |
The process by which proposals are retained with a view to selection as projects, or are not retained. Evaluation procedures are fully transparent and published in the Evaluation Manual. Evaluation is conducted through the application of published Evaluation Criteria. |
Exploitation |
Exploitation plan - mini business plan required within most R7D proposals |
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FC |
Full Cost with calculated overhead |
FCF |
New cost basis in FP6, replacing FF which essentially provides a fixed overhead of 20% to costs excluding subcontracts |
Financial Guidelines |
The financial guidelines of the Sixth Framework Programmes (FP6 Financial Guidelines) are intended to provide to the participants in FP6 projects, as well as to the Commission services, in a single and, as far as possible, complete document:
- information on the financial aspects of the main indirect actions of the Sixth Framework Programmes;
- relevant references to the applicable legal framework;
- concrete examples, as well as suggestions for good financial practices to be applied when carrying out EC-funded RTD projects.
The guidelines include sections on: the first principles; the nature of the grant; the principles applicable to grants which reimburse eligible costs; the Community financial contribution (including cost models); subcontracts; collective responsibility; sanctions and recoveries. |
Financial Regulations |
The Council Regulation (EC, EURATOM) No 1605/2002 of 25 June 2002 on the "Financial Regulation applicable to the general budget of the European Communities" and the Commission Regulation laying down detailed rules for the implementation of this Council Regulation. |
Fundamental research |
Fundamental research is an activity designed to broaden scientific and technical knowledge not directly linked to industrial or commercial objectives. |
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For Integrated Projects and other instruments, with the exception of those which require a public procurement procedure and those for which a lump sum contribution is made, the Community financial contribution shall take the form of a grant to the budget. It is calculated as a percentage of the costs estimated by the participants to carry out the project, adapted according to the type of activity (research, demonstration, training...) permitted by the instrument and taking into account the cost model used by the participant concerned. |
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Implementation Plan |
Means the description of the work to be carried out in order to implement the project as set out in Annex I of the contract.
For an Integrated Project it consists of two parts -
- a detailed implementation plan: providing a detailed description of the work to be carried out over the eighteen-month period1 covered by one period as defined in Article 6 and the first six months of the following period, together with a detailed financial plan for the same eighteen-month period, containing estimates of eligible costs broken down by contractor and by activity.
- an outline implementation plan: providing an outline description of the work to be carried out throughout the duration of the project, including a non-confidential action plan for the promotion of gender equality within the project |
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Independence is defined as:
1. Two legal entities shall be independent of one another where there is no controlling relationship between them. A controlling relationship shall exist where one legal entity directly or indirectly controls the other or one legal entity is under the same direct or indirect control as the other. Control may result in particular from:
(a) direct or indirect holding of more than 50% of the nominal value of the issued share capital in a legal entity, or of a majority of voting rights of the shareholders or associates of that entity;
(b) direct or indirect holding in fact or in law of decision-making powers in a legal entity.
2. Direct or indirect holding of more than 50% of the nominal value of the issued share capital in a legal entity or a majority of voting rights of the shareholders or associates of the said entity by public investment corporations, institutional investors or venture-capital companies and funds shall not in itself constitute a controlling relationship.
3. Ownership or supervision of legal entities by the same public body shall not in itself give rise to a controlling relationship between them. |
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Means an RTD activity undertaken by one or more participants by means of
an instrument of the sixth Framework Program |
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Research and investigation activities aimed at the acquisition of new knowledge with the objective to use such knowledge for developing new products, processes or services or in bringing about a significant improvement in existing products, processes or services. |
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In FP6 has several different meanings depending on context, each with some legal implication –
1. A form of STREP not currently used in IST
2. An activity type in a STREP or IP
3. Generic meaning of “something new” |
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The mechanism for indirect Community intervention as laid down in Annex III of the Sixth Framework program, with the exception of Community financial participation pursuant to Article 169 of the Treaty |
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Application of synergy, by which different fields of endeavour are brought together to yield results of far greater significance than would have been possible through individual and independent actions. |
Intellectual property rights (IPR)
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Intellectual Property Rights cover all aspects of owning, protecting and giving access to knowledge and pre-existing know how. |
International organisation
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Any legal entity arising from the association of States, other than the Community, established on the basis of a treaty or similar act, having common institutions and an international legal personality distinct from that of its Member States. |
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Any infringement of a provision of Community law or any breach of a contractual obligation resulting from an act or omission by a contractor which has, or would have, the effect of prejudicing the general budget of the Communities or budgets managed by them through unjustified expenditure. |
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International Standards Organisation |
IST |
Information Society Technologies. Thematic Program of FP6, addressing research issues towards a user-friendly Information Society. |
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The Joint Research Centre of the European Commission. |
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Knowledge |
The results, including information, whether or not they can be protected, arising from the project governed by the contract, as well as copyrights or rights pertaining to such information following applications for, or the issue of patents, designs, plant varieties, supplementary protection certificates or similar forms of protection. |
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Legal Entity |
Legal entities are natural persons or any legal persons created under the national law of their place of establishment, under Community law or under international law, having legal personality and being entitled to have rights and obligations of any kind in their own name. |
Legitimate interest |
A contractor’s interest of any kind, particularly a commercial interest, that may be claimed in the cases provided for in the contract. To this end the contractor must prove that failure to take account of its interest would result in its suffering disproportionately great harm. |
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A state being a member of the European Union |
Model contract |
For implementing indirect actions, the Commission concludes contracts with all participants of a project. These contracts are based on a standard model - the model contract - that is applicable to all instruments of FP6. |
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NAS |
New Associated State - States of Eastern and Central Europe that have become associated to the Framework Program. |
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Member States and Associated States have established national systems to disseminate information on FP6 and assist participants preparing proposals and managing ongoing projects. |
New instruments |
The specific aim of FP6, not just to fund good research, but also to have a structuring and coordinating effect on the European research landscape, requires the application of new types of projects (new mechanisms for indirect Community intervention) bringing together a critical mass of resources and leading to lasting integration of research capacities. The three new instruments are Integrated Projects, Networks of Excellence and Programmes implemented jointly by several Member States ("Article 169") |
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Term given to the ten countries that became members of the EU on 1 May 2004 |
NIS |
New Israel Shekel - current Israeli currency |
NMP |
NMP is the acronym for the research priority "Nanotechnologies and Nanosciences, knowledge-based multifunctional materials, and new production processes and devices" in FP6. |
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OEM |
Original Equipment Manufacturer |
Official Journal |
Legal journal of the EU where notices are publication |
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Participant |
Participants in FP6 projects are legal entities contributing to an indirect action and having rights and obligations with regard to the Community and to one another under the terms of the Rules for Participation and the model contract. Under the contract with the Community participants are referred to as contractors. |
Peer review |
Peer review means the evaluation of proposals with the help of independent external experts (peers). For FP6, the procedures for the evaluation of proposals are described in detail in a Commission decision on "Guidelines on proposal evaluation and selection procedures". |
PNP |
One type of legal status of participants in FP6. PNP means "Private Organisation, Non Profit" (i.e. any privately owned non profit organisation). |
PRC |
One type of legal status of participants in FP6. PRC means "Private Commercial Organisation including Consultant" (i.e. any commercial organisations owned by individuals either directly or by shares). |
Pre-existing know-how |
The information which is held by contractors prior to the conclusion of the contract, or acquired in parallel with the duration of the contract it, as well as copyrights or rights pertaining to such information following applications for, or the issue of, patents, designs, plant varieties, supplementary protection certificates or similar forms of protection. Also referred to as Background. |
Project |
All the work referred to in Annex I of a contract. |
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Where knowledge created in FP6 projects is capable of industrial or commercial applications, its owner shall provide for its adequate and effective protection, in conformity with relevant legal provision, including the contract and the consortium agreement, and having due regard to the legitimate interest of the contractors concerned. |
Public body |
A public sector body or a legal entity governed by private law with a public-service mission providing adequate financial guarantees |
PUC |
One type of legal status of participants in FP6. PUC means Public Commercial Organisation (i.e. commercial organisation established and owned by a public authority) |
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Receipts |
To properly estimate the Community contribution, the budget of FP6 contracts must comprise in addition to the estimated eligible costs also the estimated eligible receipts of the contractors within the project. Receipts can be in the form of
- Financial transfers or their equivalent to the contractor from third parties ;
- Contributions in kind from third parties;
- income generated by the project. |
Regulation |
The Regulation of the European Parliament and of the Council concerning the participation of undertakings, research centres and universities and for the dissemination of research results for the implementation of the European Community Framework Program 2002-2006 or the Regulation of the Council concerning the participation of undertakings for the implementation of the European Atomic Energy Community (Euratom) Framework Program (2002-2006). |
Reimbursement rate |
For FP6 indirect actions, the Community contribution covers in general only a part of the eligible costs. The maximum reimbursement rates for costs incurred are determined by the type of activity:
- For contractors using the Additional Cost model: up to 100 % of their additional costs for all types of eligible activities (for the consortium management activity they may charge the cost of permanent personnel if they can determine their real costs)
For contractors using the Full Cost or Full Cost Flat rate model:
for research and technological development activities up to 50 % of eligible costs;
for demonstration activities up to 35 % of eligible costs;
for management of the consortium activities up to 100 % of eligible cost not exceeding 7% of the total Community financial contribution;
for training up to 100 % of eligible costs;
for other specific activities up to 100 % of eligible costs; |
Researchers |
Within a Network of Excellence, researchers means research staff with at least four years of research experience or those in possession of a doctoral degree. Additionally, a researcher must either be an employee of one of the contractors or be working under its direct management authority in the framework of a formal agreement between the contractor and the researchers employer. |
Research Infrastructures |
Facilities necessary for conducting research or for supporting the researchers. These may include research institutions, laboratories, test beds and other specialised research equipment, communications networks dedicated to research (including the Internet), libraries, learned bodies and other sources of knowledge. |
RTD |
Research and Technology Development. RTD is also used to indicate one of the “types of actions addressed” in the Technical topics description. It then refers to R&D, Demonstration or Combined projects as defined in the Guide for Proposers. |
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Rules of participation means the Regulation No.2321/2002 of the European Parliament and of the Council concerning the rules for the participation of undertakings, research centres and universities in, and for dissemination of research results for, the implementation of the European Community Sixth Framework Program (2002-2006). |
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SME |
Small or Medium sized Enterprise
- has fewer than 250 employees (full time equivalents);
- has either an annual turnover not exceeding EUR 50 million, or an annual balance sheet total not exceeding EUR 43 million; and
- conforms to the criterion of independence. See Independence (Note this is a new definition as of 1 Jan 2005) |
Specific Targeted Innovation Project (STIP)
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Specific Targeted Innovation Projects (STIP) are multi partner innovation projects. Their purpose is to support activities exploring, validating and disseminating new innovation concepts and methods at European level. The Community contribution is paid as a grant to the budget (percentage of total costs of the project). |
Specific Targeted Research Project (STREP)
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This is the name given in FP6 to what was formally known as RTD project. |
Subcontract |
An agreement to provide services, supplies or goods concluded between a contractor and one or more subcontractors for the specific needs of the project. |
Subcontractor |
For specific tasks of a fixed duration, a proposal / project may include sub-contractors, who do not participate in the project and do not benefit from the intellectual property rights acquired through achievements of the project.
Third party carrying out minor tasks related to the project, by means of a subcontract with one or more of the contractors |
Subsidiarity |
This principle states that work better done at the local level should not be carried out at the European level |
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Take up activities |
Take-up activities are activities to promote the early or broad application of state-of-the-art technologies. Take-up activities include the assessment, trial and validation of promising, but not fully established, technologies and solutions, easier access to and the transfer of best practices for the early use and exploitation of technologies. In particular, they will be expected to target SMEs. |
Take up measures |
Measures stimulating diffusion and utilisation of technologies developed under RTD projects. A specific form of Accompanying Measure. In FP6 can only exist within STREPs or IPs |
Technical collective responsibility |
Technical implementation of the project shall be the collective responsibility of the contractors. To that end each contractor shall take all necessary and reasonable measures to attain the objectives of the project, and to carry out the work incumbant on the defaulting contractor. |
Template |
A guide or a pattern supporting the formation of an item. |
Third country |
A countries that is not a member of the EU and is not associated with the Framework Program |
Training activities |
The purpose of training activities is to provide advanced training of researchers and other key staff, research managers, industrial executives (in particular for SMEs) and potential users of the knowledge produced within the project. Such training should contribute to the professional development of the persons concerned |
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This submission and evaluation procedure of FP6 includes a first step where a relatively short outline proposal will be submitted and evaluated, followed by a second step of submission and evaluation of a full proposal only for the outline proposals evaluated positively. The application of this procedure will be announced in the work programmes and in the calls for proposals (see also one-stage procedure). |
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Ubiquitous |
Refers to “anywhere any time” |
Use |
The direct or indirect utilisation of knowledge in research activities or for developing, creating and marketing a product or process or for creating and providing a service |
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Valorisation |
Euro English – French actually – meaning is "mobilisation" |
Work package(WP) |
The activities to be undertaken by each project should be broken down into work packages. These can be further divided into Tasks. |
Workprogram |
Each specific program within the Framework Program is defined in its Workprogram which is normally updated annually. It defines the content of the calls for proposal to be issued. |
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